In this section you can centralize all company expenses and payments regardless of their type (e.g. utility bills, rent, payroll, stocks, etc.) ensuring efficient and organized cost management.
Invoices are the basis for counting company expenses. They can be added to Ebriza in two ways:
Manually, see here how to add invoices.
Based on the added invoices or directly from the section dedicated to suppliers, you can mark invoices as paid, see here how to mark them.
In Costs → Suppliers, you have your supplier list and, for each supplier, the Balance column shows how much you still have to pay. From the three-dot menu on the supplier’s row, you can open Supplier invoices (their invoice list, where the Payment status filter has the values Paid and Unpaid) or Pay supplier (all payments made to them). See the article “A supplier’s account: balance, invoices, and payments”.
The Receipt Entry Note (NIR) will be created based on the added invoices. If the invoices do not involve reception, this step is not necessary. See here how to make stock receptions.
Frequently Asked Questions
Q: Can I see the total for multiple selected invoices in Costs?
A: There's currently no automatic total when selecting multiple invoices. However, two workarounds exist:
Filtering + custom reports: filter invoices by supplier / cost group / interval and use a custom report to get the total for the applied filter.
Mark as paid in bulk: if the goal is to pay them, select the invoices and use the quick payment buttons in the top left (see „Mark invoices as paid"). The paid amount is automatically allocated chronologically.
Q: I selected multiple invoices and clicked “Download invoices as PDF”, but the archive was not downloaded immediately. What happens?
A: If you select more than 10 invoices, the archive is no longer built directly in the browser — the export runs on the server to prevent timeout errors with large selections.
Immediately after clicking the button, a message with a green checkmark appears in the top-right corner of the screen: “The export has started. You will be notified when the file is ready.”
When the archive is ready, you will receive an email with a download link at the email address associated with the user you are logged in as (the address listed under Settings → Users for that specific user) — not necessarily the company’s email address. Clicking the link in the email downloads a ZIP file containing the invoices in PDF format. The link requires you to be logged in to the admin account with read access to Costs, so it will open in the same account.
The email is the only completion notification: there is no notification bell or notification center in the admin account (the notification bell is available only in the POS app), and there is no export history from which you can retrieve the archive later.
If you select 10 invoices or fewer, the archive is downloaded immediately in the browser, just as before.
A few additional details:
if a single invoice in the selection cannot be generated, it will be skipped automatically, and the archive will contain the remaining invoices, just as before;
an export of dozens or hundreds of invoices may take a few minutes; if the email does not arrive, check your Spam/Promotions folder and verify the email address of the user you are logged in as;
for large selections, the downloaded ZIP may contain several smaller archives, each containing a portion of the invoices;
the download link remains valid for approximately 10 days; after that, the archive is deleted and the export must be run again;
the download arrow icon in the top bar of the Costs page is NOT related to this export: it is “Download invoices from S.P.V.” and retrieves invoices received from ANAF.
Q: Can I filter invoices in Costs by NIR? I want to see only invoices that do not have an NIR generated.
A: No. In Costs → Invoices, there is no “with NIR / without NIR” filter, and you cannot sort the list by the NIR column. However, you can immediately see in the list which invoices do not have an NIR.
What you can filter by:
Entry date — from / to date range (last 3 months by default)
Due date — from / to date range
Invoice no. — free text, including partial invoice numbers
Cost group
Goods receipt note — available only if you have a stock management app installed
Payment status — Paid / Unpaid
Supplier
Invoice item
The list is always sorted in descending order by date, and the column headers are not sortable.
Attention: The “Goods receipt note” filter is not a status filter. It searches by the NIR number, so it can only return invoices that already have an NIR — exactly the opposite of what you need if you are looking for invoices that have not yet been received.
How to identify invoices without an NIR
The last column in the list, “NIR”, shows the status directly: it displays N/A for invoices without an NIR and a green “Received” label for received invoices. The NIR number is displayed when you hover over the label. Set the desired period under “Entry date”, switch the pagination to 60 records, and check the NIR column. The invoices showing N/A are the ones you are looking for.
The same information is also available in the three-dot menu for each row: “Generate NIR” appears only when the invoice does not have an NIR. If it already has one, you will see “Edit NIR” and “Print NIR” instead.
If you need the list in an exportable or recurring format, it can be created through a custom report. Send us a message with the columns you need.
The Inventory → Receipts menu is not the solution here: it lists only invoices that already have an NIR, which is exactly the opposite of what you need. For the same reason, NIRs are generated one invoice at a time — for the selected invoices, the available actions are only Pay, Move, and Download PDF.
[tags: invoice, entry, costs, NIR, reception, merchandise, raw material, stock, provider, supplier]