This section allows users to manage all - Receiption Entry Notes (REN / NIR).
Only invoices that already have an NIR generated are listed here. If you want to see invoices that do NOT have an NIR yet, go to Costs → Invoices and check the last column, “NIR”: invoices without an NIR are marked as N/A. A “with NIR / without NIR” filter is currently not available in the app.
For each document, the following actions are available:
Edit NIR – Modify information.
Print NIR – Download or print document.
Delete NIR – Permanently delete the NIR.
How long can an NIR be corrected?
At any time. There is no age limit for an NIR: Edit NIR, Print NIR, and Delete NIR remain available regardless of how old the receipt is. The only condition is that you have write permission for receipts; if you only see View in the three-dot menu, it is a permissions issue, not an issue with the age of the document (Account Settings > Users > Permissions).
When you save an edited NIR again, the stock entry is overwritten, not duplicated: the stock movements from the document are replaced with what is on the form. You do not need to delete the NIR before recreating it, and you will not end up with the goods twice in stock.
The only date restriction on the NIR is different: the Receipt date cannot be earlier than the invoice issue date and cannot be in the future — it must be between the invoice date and today.
The rule “you cannot modify a stock movement older than 6 months” does NOT apply to NIRs. It applies to stock movements created or edited from Inventory: consumption note, production, stock reset, and transfer.
From Edit NIR, you can also change the Receipt Date — the date when the goods physically entered the location. It is automatically filled in with the invoice date, but you can change it to the day when you actually received the goods (between the invoice date and today), and the stock movement will be recorded on that date. The invoice issue date remains unchanged. For full details, see the “Create Goods Receipt Note” article.
Documents can be quickly searched by invoice number, NIR number or supplier.
Do you want all receipts for a specific period in a single file?
This screen is for working with a specific document: you can open it, edit it, print it, or download it as a PDF, one document at a time. If you want a list of all NIRs from a month that you can export to Excel or CSV, use the NIR Summary Report under Reports - Accounting: set the “Date” filter to the desired period, switch the number of rows to “All” if you have more than 500 receipts, and export the report. See the Accounting Reports article.
The list always opens with the “Entry date” filter set to the last 3 months. Older NIRs have not been lost — they are simply outside the default date range. To see them, open the search panel, go to “Entry date”, and select the desired period. The default filter cannot currently be changed and is not remembered from one visit to another: it returns to the last 3 months every time you open the page, so you need to expand it manually.
“Entry date” filters by the invoice issue date, not by the day the invoice was entered into Ebriza. An NIR created today for an invoice issued several months ago should be searched for using the date on the invoice.
Careful if you have already done a stock reset or an inventory count: the reset fixes the balance as of its own date, and a receipt note dated before it is no longer added to the current stock, even if you enter it now. An invoice issued on the 3rd and received on the 10th records an entry dated the 3rd; if the reset was on the 9th, its quantity will not show in stock. Once all the receipts have been entered, redo the reset with the correct quantity. See the article "How do I do a stock reset?".
[tags: receptions, nir, reception entry note]