CONFIGURATION:
Install the SAGA app from the Ebriza Marketplace.
Attention!!!
For the information to be correctly exported to the “SAGA Entries” file, it is necessary to first click the “Print NIR” button in the Costs section for each individual invoice.
This step is mandatory because the NIR series is generated only at the moment of printing. Without completing this step, the documents will not be included in the export, as there are no printed NIRs.
For all inventories, it is necessary to complete the analytical accounts, which you will receive from the accounting department.
Account 301 is for raw materials, account 371 is for goods (according to the Romanian Chart of Accounts). For integration with accounting software, each product in Ebriza can be associated with an analytic account.
How it appears in the export: When exporting to SAGA software, the analytic account associated with each product appears in the corresponding column, allowing the accountant to post entries to the correct accounts without manual mapping.
These can be added in two ways:
Collectively, from the section Stock management premium > Stock > Bulk editing
2. Individually, from Stock management premium > Stock, by selecting Edit from the options menu (three-dot icon) next to each inventory item.
Access the SAGA app from your Ebriza account.
In the REPORT section, you will find 3 columns that contain: Suppliers, Inbound, and Outbound, where you can download the files in DBF format.
Each column contains buttons to Preview the file in XLS format and to Download the file in DBF format, which will later be uploaded into SAGA.
Note: The downloaded DBF file must keep the same name as when it was downloaded in order to be imported into SAGA.
In the Inbound section, you can download files based on your desired time period. All you need to do is select the time range using the filter and click on the Preview button.
In the newly opened window, you can download both the Inbound file and the file with your Suppliers from Ebriza.
In the Outbound section, you can select the desired time range for which you want to download the files, then click the Preview button.
From here you can download the files containing Outbound, Clients, and Articles.
Note regarding locations: The Outgoing file is generated for the location selected in the account header, not for the entire company. If you have multiple locations, change the location in the header and repeat the export for each one, then import the files into SAGA one by one. The Items file contains the product catalogue for the entire company, regardless of the selected location.
Note regarding the time period: The date range selected in the filter includes both selected days in full — from 00:00 on the first day through 23:59 on the last day. For a July export, select 01.07 – 31.07: documents recorded on July 31 are included in the file. Do not add an extra day at the end of the range to “catch” the last day — if you do, documents from that additional day will also be included in the export. If you do not change the filter, the default range is the last 31 days, also as full days. The downloaded file name contains exactly the selected dates, not the following day.
Note on export order: For the first export to SAGA, we recommend exporting and importing in this order: (1) Suppliers → (2) Inbound → (3) Outbound / Clients / Articles. The Inbound file references suppliers — if they are not already imported into SAGA, the inbound entries will not load correctly.
Frequently asked questions
Q: Can I export Z reports from the cash register into SAGA?
A: No. Z reports from the cash register cannot be exported from Ebriza to SAGA. The SAGA integration covers exporting inbound, outbound, suppliers, clients, and articles files in a format compatible with the accounting application's import. Z reports must be generated and handled separately, according to the cash register's procedures.
Q: Why can’t I download the DBF Outgoing file even though the preview opens?
A: If the preview contains cells flagged as invalid, the DBF file is not generated, precisely to prevent a document with incorrect VAT information from reaching your accountant. The most common case is an empty VAT_ART column for an item, meaning a product for which the VAT rate cannot be determined. Open the preview, identify the flagged product, set its VAT rate, and run the Preview again.
Q: Which VAT rate is used to export sales if the rate changed during the period?
A: Each line in the Outgoing file is exported using the VAT rate that was valid on the date of the sale, not the product’s current VAT rate. The declared rate (VAT_ART column) and the amounts (VAT and VALUE columns) come from the same rate, so the file remains consistent even if the VAT rate changed during the exported period.
Q: I received the message “Something went wrong” when generating the Preview. What should I send to support?
A: Send us the code displayed in brackets at the end of the error message — we can use it to identify the exact error. If the message does not contain a code and appeared after a long wait, tell us the selected period, the location, and the exact time when you tried.
[tags: saga, inbound, outbound, suppliers, clients, articles]