The series and the number of any document issued from Ebriza — invoice, credit note, proforma, delivery note, receipt, consumption receipt, goods reception note — are changed from Account Settings > Document Series. This is a setting you make yourself, from your own account.
1. Go to Account Settings.
2. Select Document Series.
3. In the table, look at the "Series type" column and find the row for the document you need. For invoices issued to customers, the row is "Invoice".
4. On the right side of each categories you can see the three grey dots. Clicking on this button will allow you to edit the categories.
5. - Fill in the Series, Number and Digits fields, then click Save.
Which number do invoices start from
The "Number" field in the table shows the last number already used in that series, not the next one. Ebriza increments the number and only then issues the document, so the next document gets Number + 1.
Therefore, to make the first document issued from now on carry number N, enter N - 1 in the "Number" field. If you want your first invoice to be 20, enter 19.
An easy check: the number in the table should match the number of the last invoice you already issued.
The "Series" field is the prefix (AAA by default for invoices) and may also be left empty — the number then appears on its own, with no prefix.
The "Digits" field is the number of positions, padded with leading zeros. Example: Series AAA, Number 19, Digits 4 — the next invoice will be AAA 0020. If the number grows longer than the value in "Digits", Ebriza increases the number of digits by itself.
When the series can be changed
The series and the number can be changed at any time, including after invoices have already been issued. You do not have to set them before the first document.
The change applies only to documents issued from that point on. Invoices already issued keep their numbers; nothing is renumbered retroactively.
The application does not stop you from entering a lower number. However, if you enter a number already used in that series, the following documents will receive numbers that have been issued before, so you will end up with two documents carrying the same number. If documents have already been issued in that series, move the number up or use a new series.
Series are per location and per document type
Each location has its own set of series, and the page shows only the location selected in the header of the administration account. If you have several locations, switch the location in the header and repeat the operation for each one.
Each document type has its own row and its own numbering: Invoice, Credit note, Proforma, Delivery note, Receipt, Order, Consumption receipt, Goods reception note and the others. Changing the series on Invoice does not affect proformas or delivery notes — if you want those changed too, edit their rows as well.
The list is sorted by number, not by document type, and it is paginated, so look at the "Series type" column: the "Invoice" row can be anywhere, including on the second page.
A document type the account has never used may not have a row yet; the row appears when the first document of that kind is issued.
It is not set from Company Settings
The series and the number are NOT set from Account Settings > Company Settings > Invoice settings. That section does exist, but it contains a single checkbox, related to VAT ("Exempt without right of deduction, art. 310 of the Fiscal Code"). It has no Series, Number or Digits field.
If you cannot see "Document Series" in the menu at all, it is a permissions matter: the page is protected by the "Document Series" right. The account administrator can grant it from Account Settings > Roles.
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