Note: the setting below refers to your company’s VAT status, not that of your suppliers. If your company is VAT registered and only one of your suppliers is not VAT registered and invoices you at 0%, do not enable anything here and do not change the VAT rate in the Product Catalog: edit the VAT rate on the goods, directly from the NIR line, using the green pencil — see the article “Creating a Goods Receipt Note”, specifically the question about a supplier that is not VAT registered.
If your company does not pay VAT's, then go to Account Settings - Company Setiings - Invoice settings - and check the "exempt without credit cf. art. 310 of the tax code" option.
Set VAT to 0% on all existing products
After you check Exempt without deduction right under Account Settings → Company Settings → Invoice settings, every product in the Nomenclator must have its VAT rate set to 0%. Otherwise, when saving you'll see the message „VAT rates not set", and the products cannot be sold.
The fastest way to do this for multiple products at once is Bulk editing:
Go to Nomenclator → Products.
Select all products you want to update (or check „Select all" for the entire list).
Click Bulk editing at the top of the page.
Choose Change VAT.
Pick the new VAT rate (0%) and save.
All selected products will now have VAT set to 0%, and the warning will disappear.
Important: this step also applies to Service-type products — they too carry VAT in the system, so include them in your selection.
Note: this step refers to the products you sell (Product Catalog – Products) and the VAT rates configured on the cash register. It does not determine the VAT rate applied when goods are received on the NIR — that rate comes from the supplier’s invoice and depends on the VAT Non-Payer setting described below.
How the CUI Appears on Documents?
As long as the “Exempt without the right to deduct VAT, according to Art. 310 of the Fiscal Code” option is checked, your company’s CUI is printed without the country prefix “RO”: the document shows 52453160, not RO52453160. This way, the document is consistent — the CUI without “RO” in the header and the exemption note in the footer.
The rule applies everywhere Ebriza prints your company’s CUI:
on invoices and pro forma invoices issued from the Sales menu, including those generated from a fiscal receipt;
on invoices printed or sent by email from the POS application;
on the PDF of received invoices downloaded from Costs, where your company is the buyer.
The setting applies immediately: any document downloaded, printed, or sent after the change uses the new CUI format. If you uncheck the option because your company has become VAT registered, the “RO” prefix is added back.
Importing invoices from S.P.V.
The "VAT Non-Payer" setting in Account Settings - Company Settings (at the bottom of the page) decides the VAT rate with which invoices imported automatically from S.P.V. enter Ebriza and, from there, the rate at which the goods are received on the NIR. Ebriza supports two ways of working,
both valid.
Option 1 - 0% on every invoice and every NIR. Tick "VAT Non-Payer". Invoices imported automatically from S.P.V. come in with 0% on each line, and the invoice total stays identical to the supplier's, because the VAT is included in the unit price. The goods are received on the NIR at 0% as well.
Option 2 - the real rates from the supplier's invoice. Leave the setting unticked. Invoices are imported from S.P.V. with the supplier's real rates (for example 11% or 21%, as the case may be), and the goods are received on the NIR with those rates.
Which one suits you depends on how you keep your accounting, not on a limitation of the application: Ebriza offers both. Choose the option together with your accountant.
What happens to invoices already imported, if you change the setting
The setting is read once, at the moment of the import. If you tick or untick it later, the invoices already in your account keep the rates they came in with and are not recalculated — there is no button to reapply the setting and no resync that corrects them in place.
To bring them in line with your current setting, do not correct them by hand and do not copy them: delete the NIR (if there is one) and the invoice from Costs, then click "Download invoices from S.P.V." over a period that covers the invoice date. The invoice comes back with the same number and
the same date, but with the rates your current setting produces, and you generate the NIR again. The detailed steps are in the article "Adding invoices to Costs", section "You changed the VAT Non-Payer setting after the invoices had already been imported from S.P.V.".
This rule applies only to invoices imported automatically from S.P.V. If you enter a supplier invoice manually in Costs, Ebriza does not change anything automatically: you can either set the actual VAT rate on the line (if it is not defined for your company, add it first from Account Settings → Company → VAT Groups) or leave the rate at 0% and switch the green toggle to “with VAT”, entering VAT-inclusive prices. Both options result in the same total. See the article “Adding invoices to Costs.”
[tags: vat payment, nonpayment vat company]