A new raw material is created in exactly two places: from a product's recipe, in Nomenclature, or directly on a goods receipt (NIR) line, while receiving a supplier invoice. It is not created in Inventory — there you only view and edit items that already exist.
Path 1: from the product recipe (no invoice, no goods receipt)
This is the path to use when you only want to build the recipe and you do not have the supplier invoice yet. The raw material record is created on the spot, with no incoming document.
1. Log in to the admin account and go to Nomenclature - Products.
2. Open (or create) a product of type "Contains recipe".
3. Scroll down to the "Product recipe" section and click "Add raw material to recipe". A window opens with the list of existing raw materials.
4. In that window, click the "Add" button. The new raw material form opens.
5. Fill in the name, the SKU code and the unit of measure. Optionally you can also add stock tags.
6. Click Save. The raw material appears in the list and you can select it as an ingredient, filling in the quantity used in the recipe in the "I use" field.
A raw material created this way is only a record: it has zero quantity in stock until the first goods receipt. That is normal. If you have the "block sales on out-of-stock" setting enabled, the product cannot be sold until the first entry. The steps with screenshots are in the article "Finished product with a sub-recipe in the recipe".
Path 2: on the goods receipt line, while receiving
If you are in the middle of receiving the supplier invoice, you can create the raw material directly on the goods receipt line.
1. On that line, first fill in the "Goods receipt" column (the goods are what the supplier invoiced you).
2. Type the name in the "Raw material receipt" column.
3. From the list of suggestions, choose the option to add the raw material with the name you typed.
4. In the form that opens, fill in the item's details and click Save. The raw material is created and placed on that line right away.
Things to remember about the goods receipt path
- It is not created automatically. If you do not fill in the "Raw material receipt" column yourself, the line enters inventory only as goods.
- The "Raw material receipt" column only becomes editable after you have put an item in the "Goods receipt" column on the same line. While the goods column is empty, the cell shows N/A.
- It is filled in alongside "Goods receipt", never instead of it.
- On creation, the "Goods receipt" column only offers goods, packaging and consumables — never a raw material. A raw material is created only from its own column.
- The raw material must have the same unit of measure as the goods on the line; the VAT rate is taken over automatically from the goods.
- It is correct and normal for the goods and the raw material to carry the same name. They are not a duplicate — do not merge them and do not delete either one.
Items are NOT created in Inventory
In Inventory there is no "add new item" button — not in Stocks, not in History, not in Inventory count. If you look for it there, you will not find it.
- In Inventory - Stocks you can see the current stock and the purchase cost, issue a consumption note, do a stock reset, transfer between warehouses, export, and you can EDIT an existing item (including adding "Sub-recipe ingredients" to it or ticking "Produced in the locations"). Editing, not creating.
- The search in "Add raw material to sub-recipe" does not create anything either: it only picks from the raw materials that already exist. It is the only stock selector in the admin account that has no add option. So the sub-recipe's ingredients must be created beforehand, through one of the two paths above.
Frequently asked questions:
Q: Is a semi-prepared item (sauce, dough, cream, base, sponge) created as goods or as a raw material?
A: Always as a raw material, never as goods. Only a raw material can have a sub-recipe and production, and the recipe of a "Contains recipe" product only offers raw materials in its search.
Q: Can I create the raw material without having the supplier invoice?
A: Yes — through path 1, from the product recipe. The goods receipt brings the quantity into stock, but it is not the only way to CREATE the item.
Tags: [where do I create a new raw material, how do I add a raw material, create raw material, add item in inventory, can't find the add button in stocks, raw material from recipe, raw material on goods receipt]