Stock Management History helps us to track all stock movements that have taken place, they are recorded in real time.
Stock Mangement History can be accessed from the Stock Management application, from the section entitled History:
In History we have predefined search filters at the top of the page, which help us, by clicking on any of them, to search the history after a certain stock move.
The stock movements recorded in the history are: Sale, Input, Reset, Inventory, Input / Output Transfer, Consumption Voucher, Input / Output Production. Voucher canceled, Protocol, Donation.
For an even more detailed search, we need to click on the magnifying glass icon at the top right of the page.
Thus, we can search by the name or SKU code of a stock and / or a stock move.
We can filter your search over a specific time period, as well as over a specific location.
Accessible options for every stock move
There are edit / delete / view options on each stock move, depending on its type. The options are accessible from the 3 dots on the right of the row.
Also from the history you can find and edit / delete consumption receipts. Click here for more information on consumption receipts.
Click here for details on tracking the average cost of acquisition (CMP) in history.
A “Reset” You Didn’t Perform: The Automatic Entry Created When a Stock Item Is Created
When creating any new stock item - merchandise, raw material, consumable, or packaging - Ebriza automatically records a Reset movement for that stock item, with a quantity of 0, one for each inventory location, using the exact date and time when the stock item was created. No one actually performed a reset: the movement appears automatically in History, the moment you save the stock item.
How to recognize it:
it is the first movement in the history of that stock item;
it has a quantity of 0 and appears for each inventory location, at the exact same second;
it is not linked to a reset document - from the three-dot menu, you cannot access a reset document that could be cancelled.
This movement cannot be deleted and should not be deleted. It is not the cause of a stock issue, and the option to delete a reset does not apply to it because there is no reset document behind it.
Why Does a Newly Created and NIR-Received Stock Item Show a Quantity of 0?
Reset and Inventory are absolute movements: they do not add to the current balance, but instead set it to their value, regardless of what came before. The balance you see is the quantity from the latest movement in chronological order.
The stock entry generated by a NIR is recorded using the receipt date from the invoice, not the time when you clicked Generate NIR, while the stock creation entry uses the exact time when the stock item was created.
Therefore, when you create the stock item on the same day you make the receipt - which is the usual case, since the stock item is created precisely so it can be added to the NIR - the stock creation entry becomes the latest movement chronologically, sets the balance to 0, and hides from the screen a receipt that was actually recorded correctly.
What to Do in This Situation?
Do not delete the Reset movement - it is the automatic entry created when the stock item was created.
Check the NIR entry in History: the receipt is recorded correctly, with the quantity and date from the document. You do not need to recreate the NIR.
Bring the quantity back to the actual value by performing a stock reset today (Inventory Management → Stock → select the stock item → Reset Stock). Since this is a movement dated today, it becomes the latest movement chronologically and sets the correct balance.
The average purchase cost (CMP) remains the one brought in by the NIR - the reset only changes the quantity; it does not modify the purchase price.
If this happens with every newly created stock item, or there are too many items to correct one by one, contact us via chat with the NIR number, inventory location, and affected stock items.
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