Steps to authorize Ebriza to automatically send invoices to SPV:
Access the Sales menu or the Costs menu and click the Set button in the top right.
Choose one of the options: the first, if you have the certificate and access to SPV, or the second, if your accountant will handle the authorization process.
A new tab will open in your browser.
Before clicking the blue "Authorize Ebriza" button, make sure the digital electronic signature certificate is connected to your PC/laptop.
Click the button, sign with the certificate, and Ebriza will now be authorized to send invoices directly to your SPV.
After successful authorization, you will return to the main page, where you can enable Automatic Pilot if desired — meaning Ebriza will automatically send/retrieve all invoices from your account starting from the date selected by you.
If you leave the setting on Manual, nothing is sent automatically: you upload each invoice whenever you want, from its order, using the upload button in the S.P.V. column. The button works at any time and as many times as needed — the Automatic Pilot is optional and does not need to be configured in order to send an invoice. The complete process is below.
Where is the manual upload button in S.P.V.?
The button is located on the invoice row, inside the order, not in the order list:
Go to the Sales menu and find the order containing the invoice (by period, location, or invoice number).
Open the order.
Scroll down to the Invoicing section, where the order documents are listed. The table has the columns Date, Type, Invoice No., PDF, Email, XML, and S.P.V.
On the invoice row, in the S.P.V. column, click the upload button — the upward arrow.
Confirm the upload. That's it; the invoice is sent to S.P.V.
In the S.P.V. column, something else may appear instead of the arrow. Here's what each status means:
Upward arrow: the invoice has not been uploaded yet. This is the manual upload button.
Upward arrow plus a clock: the Automatic Pilot is enabled and the invoice is in the queue. The arrow still works if you want to send it immediately, without waiting.
Downward arrow plus a green checkmark: the invoice has already been uploaded successfully. The upload arrow no longer appears because there is nothing left to send; from here, you can download the response signed by ANAF.
Upward arrow plus a warning triangle: the last upload failed. Click the triangle to see the reason and the arrow to try again after correcting the issue.
Only a warning triangle, with no arrow: the C.U.I. of that location has not yet been authorized with ANAF. This is the only case where the upload button is actually missing. Click the triangle — the authorization screen described at the beginning of the article will open directly.
N/A text: the document is a proforma invoice. Proforma invoices are not sent to S.P.V.; first, convert it into an invoice.
Alternatively, you can leave the setting on Manual, in which case you will need to send each invoice individually.
If you do not activate Auto Pilot, you will have to manually send each issued invoice by opening the respective order in the Sales menu.
Deauthorization and re-authorization
If Ebriza appears as deauthorized in SPV, common causes are:
The digital signature certificate has expired or was renewed
Change of the company's legal representative in SPV (authorization is tied to the person who signed)
Manual revocation from SPV (by the accountant or another user with access)
Temporary technical issues at ANAF (rare — automatically appears as deauthorized but returns after resync)
To re-authorize, repeat steps 1-4 above. If using a new certificate, make sure it's connected to your PC/laptop before signing.
If the signature doesn't work even after re-authorization, manually check in SPV that Ebriza appears in the list of authorized applications; if not, repeat the process after contacting the Ebriza team at support chat.
Frequently Asked Questions
Q: Can I set the time when Ebriza automatically retrieves invoices from SPV?
A: No, the retrieval time isn't configurable. With Auto Pilot enabled, Ebriza automatically imports new e-invoices from SPV once a day, at a fixed time set by the system. If you need an invoice sooner, use the „Download invoices from S.P.V." button in the Costs menu for instant manual import.
Q: Do I have to do the SPV authorization myself, or can my accountant do it?
A: The Ebriza-SPV authorization can be done by you or by your accountant. For authorization via the accountant: go to Costs, click Set up in the yellow box, choose the second option in the window, click Continue, then Copy and send the link to your accountant to complete the authorization.
Q: If I receive an invoice issued by Ebriza, do I have to authorize anything in SPV for it?
A: No. The authorization done from your account with SPV (for sending your own invoices and downloading supplier invoices) has nothing to do with invoices issued by Ebriza.
Q: I don't see any upload button on the invoice. What should I check?
A: Check the following, in this order:
Are you inside the order, rather than in the order list? The button is on the invoice row, in the Invoicing section inside the order.
Does the order have an issued invoice? If it only has a receipt, the document section does not exist yet — issue the invoice first.
Is the document a proforma invoice? In that case, the S.P.V. column shows N/A. Convert it into an invoice.
Is there only an orange warning triangle in the cell? The location is not authorized with ANAF. Click the triangle and complete the authorization; the arrow will then appear.
Has the invoice already been sent? If you see the green checkmark, it has been uploaded successfully and there is nothing left to send.
Q: Does the upload button depend on my user permissions?
A: No. The order document table, the S.P.V. column, and the upload button are visible to any user who can open the order. The Write permission for Sales/Invoices only controls the buttons at the bottom of the order — Issue invoice, Void invoice, Convert to invoice — not the S.P.V. upload. Therefore, the missing button cannot be resolved by asking another administrator for additional permissions; check the causes listed above instead.
[tags: invoice, e-invoice, SPV, SPV authorization, e-Factura]