To record invoices from suppliers in Ebriza, we need to enter the Stock Management application, then select the Invoices section.
Create an invoice:
To add a new record, tap the + sign in the upper right.
A new page will open, where we must first enter the details of the invoice received from the supplier.
Location - the current location you are logged in to is automatically selected. (if you want to enter invoices in another location you will need to log in to that location)
2. Select the provider or add a new provider from the (+ Add) button above. For more details on creating a supplier database, click here.
3. Select the invoice date - the exact date on the invoice received from the vendor.
Important:
It is important to create your products with recipes (by default the stocks will be created in Stock Management) before you start making entries on them. For more details on creating recipe products, click here.
4. Fill in the invoice number - this is a unique number, it cannot be repeated.
Adding purchased stocks
Product name on the invoice - the name of the purchased stock as it appears on the invoice received from the supplier, it will be saved as Good stock.
From here you will select how you will continue to use the stock in your company:
Important:
In the case of entering a Good stock on the invoice (I sell it as I buy it), the name on this column is exactly the name that must be found in the recipe of the product for sale, so that stocks are deducted correctly from management.
Here you can find how you can create recipes for I sell it as I buy it products.
In case of entering a raw material stock (contains recipe), the product name on the invoice will be saved with stock quantity 0, and only the raw material name from the second column will be loaded quantitatively (stock name - item 2). Also, the name of the stock (raw material) will have to be found in the recipe of the product type Contains recipe.
Here's how to create recipes for Contains recipe product types.
2. Stock name [company name] - here, you need to select a new name only for the raw materials, specifically the name of the raw material that you saved in your Ebriza account.
Important:
In the case of goods stocks, the name of the goods will be automatically taken in this field.
In the case of raw material stocks, you must select the name of the raw material in which you want to pour this stock. You have to create the raw material with a generic name, because in it you can pour more goods, regardless of the supplier and you will use it in several recipes.
3. Quantity - the thickened fields are editable when entering the reception, the others are filled in automatically by the system depending on the stock entered.
Qty - the quantity of stock purchased
Unit qty - the unit quantity of the purchased stock (eg different from 1 if you buy 10 bags of 5 KG flour, the quantity purchased will be 10, unit quantity 5 and the total quantity will be 50 KG)
MU - the unit of measure of the purchased stock
Total Quantity - automatically calculated based on Quantity and Unit Quantity
4. Unit price
Unit price - the price / unit purchased
Attention: if the unit price on the invoice from the supplier is without VAT, leave the slider on VAT cut, if the price on the invoice is with VAT, move the slider to "with VAT". Always enter the exact prices on the invoice.
Unit price discount - if there is a discount / stock purchased, it is in this column. Discount can be value or percentage (add%).
Value excluding VAT - is calculated automatically according to the unit price and the total quantity.
VAT - the percentage of VAT of the purchased stock (with which VAT was purchased)
VAT value - is automatically calculated based on the percentage of VAT, the unit price and the total quantity.
Value including VAT - is calculated automatically and represents the total value including VAT.
For details on adding a global invoice discount, click here.
NIR Generation (Receipt Entry Note)
After completing the entry of the stocks on the invoice, you can choose to save the entry and automatically generate the NIR from the "Save + NIR" button.
It will be available for download in PDF format from the window on the top right.
If you have not completed the inventory on the invoice, you can only save the invoice from the "Save" button and come back later to edit the invoice.
The NIR can be downloaded at any time from the list of entries in the Stock Management, from the 3 points to the right of the invoice:
To download multiple NIRs at once, you need to select the invoices for which you want to generate NIRs, and then access the down arrow button in the top right.
The downloaded NIR in PDF format will contain all the data you entered on invoice:
For details on how to calculate the commercial addition on NIR, click here.